Welcome to 3 ideas for 2 minutes –

Productivity Top Tips that give you time.

With my finger on the pulse of what works for busy people, I do the searching so you don’t have to. Here are my favourite fortnightly finds.

Favourite Read

Compound time

I've been meaning to share this article for a while but it's a biggie and takes time to consider. The writer's premise is this: step away from busy work to spend time on activities that fuel the big picture. Taking 10 minutes to read this could be a start. What...

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Gina London Article

This week's read has to be a favourite as it's based on an interview with Get More Done at Work by communications guru Gina London for her column in Ireland's Sunday Independent. If we want to communicate better with others, let's get the messaging we tell ourselves...

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Need more time

I love this post by blogger Todd Bison. If you've ever heard yourself saying "where does the time go?" then it's worth a read. He notes several reasons why we perceive time to be illusive and suggests ways to slow it down. My favourite idea, and one I already do, is...

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Declutter

Declutter your life. Declutter your mind. So says Darius Foroux in his latest blog. His musings talk of personal experience and having to move house a lot but the underlining message is powerful - let go of unnecessary stuff and the space gained is not just physical...

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Favourite Tool

Task Rabbit

Do you have chores to do and no time to do them? TaskRabbit could be just what you need. From DIY to picking up the dry cleaning to sourcing presents, there's a 'rabbit' aka capable person out there to do it for you. Protects most valuable use of your time. Link to...

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MS Outlook create appointment

I use this tool to help with this week's favourite experiment - send emails directly to calendar in MS Outlook. As the email usually has all of the details needed for an event, attaching it to the calendar entry for the event cuts down on info searching at the time....

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Empty the bin

On the theme of managing stress, this is a helpful metaphor - keep calm and empty the bin. The 'bin' represents our lives filling with stress each day - missed train, difficult conversation, task overwhelm - the list goes on. We need to empty the bin before it...

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Compound time

Exploring the favourite read you'll have discovered this week's tool - compound time. Step away from urgent work, slow down, and invest in activities that have a long-term payoff in greater knowledge, creativity, and energy. Like compound interest, the payoff comes...

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Jotnot

If you're on the go and want to be more productive during travel time, this tool could help. It's an app that scans documents so they can be read later on a phone or tablet. Quality is better than a photo. Check it out here.

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Bullet Journal

If you're a list-maker you'll love this tool - the Bullet Journal an analogue system for a digital age. It takes a bit of setting up but when you're done it's flexible and fast to use, giving a birdseye view of weekly and monthly tasks. Check it out here.

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Grammarly.com

The recommended tool this edition is Grammarly - a plug-in that makes sure everything you write is clear, effective and mistake-free. Clear communication is central to getting things done. Could this be a handy side kick to your messaging? Check it out here.

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Spark Joy

Need help knowing what to discard? A simple yet effective tool is the mantra of decluttering guru Marie Kondo - does it spark joy? In deciding whether something should stay or go simply answer this question. For more guidance check out her book. Link on Amazon here.

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LoMo meetings

Recently (edition 34) I mentioned the LoMo method for managing meetings. A low-tech tool to make meetings more productive through self-organising, self-responsibility, speed, clarity and decision making

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5 second rule

Another tool to kick procrastination into touch is Mel Robbin's 5 second rule. You know you want to do something so the moment you feel yourself hesitate start counting backwards 5-4-3-2-1, then GO. It works because it takes 5 seconds for the rational brain to kick in...

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Favourite Experiment

Pilates

One of my favourite ways to empty the bin is my weekly pilates class. Time spent focusing on tricky moves while keeping balance means my brain can't focus on anything else. The headspace and exercise combined are the perfect antidote to whatever cortisol has been...

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Work in sprints

These past two weeks have seemed busier than ever. Competing priorities, all needing some attention. Without the time I would like, I've taken a sprint approach. Take a task, refresh my energy and go for it full speed but for a short period of time. The intensity...

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Tasks in buckets

Recently I've been experimenting with putting tasks into buckets and doing all of the same types together. A bunch of emails, a sequence of calls, a block of thinking time, you get the drift. It helps me feel more focused, takes less energy and gets more done. I think...

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5 second rule

Inspired by Mel Robbins' 5 second rule, I've been putting it to the test. It's helped me tackle several tasks I was putting off. They say the water's always warmer once your in. I've found this rule works as the equivalent of holding your nose, closing your eyes and...

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